LMR Method of Operation

    1. All transactions and negotiations in connection with LMR must be carried out through the managers responsible to the Board of Directors.
    2. When a demander requires work to be done they should contact their manager. Once the manager has received a request for work it is the responsibility of the manager as intermediary, to match up a suitable supplier, notify both parties of the agreement and issue a works order to the supplier.
    3. The supplier will contact the demander and arrange details and agree a price, taking into account quality of work, operating conditions and other circumstances. The agreed rate should then be communicated in writing to the manager.
    4. The manager must be informed of any breakdown on the farm. The suppler will be given a reasonable length of time (24hrs) to have the machine operational. If the breakdown time appears to be unreasonable the manager may appoint another supplier to complete the work. The initial supplier will be paid for the part of the work they have completed.
    5. On completion of the job to the satisfaction of the demander , the works order will be signed by both members. One copy will be retained by each and the top copy sent by the supplier to the LMR Office.
    6. The demander will be responsible for the damage to the supplier’s machinery if caused by the demander’s neglect, e.g. damage by foreign body to combine.
    7. Members shall have a current account at a bank and give authorisation to LMR for the manager to arrange payment of the completed work by variable direct debit.
    8. The demander will be invoiced for the completed work, weekly. Provided that no query is received they will be charged by direct debit form their account twenty days (or next working day) form date of invoice.
    9. The supplier will be paid by credit transfer to their bank account twenty seven days (or the next working day) form the date of invoice.
    10. Under Customs and Excise rules governing self-billing it is forbidden for members to invoice other members for work done through LMR.
    11. Both supplier and demander will each pay a levy on the agreed contact to cover the cost of administration. The Board can vary the amount of the levy as necessary, such variation being notified to members before implementation. The Board reserves the right to debate individual member’s rates and subject to conditions deemed appropriate.
    12. In the case of agricultural contracting, the commission rate will be reduced to 1% where the demanding and supplying members agree to and sign a three contract.
    13. DISCLAIMER – In arranging contracts between demander and supplier, LMR at all times acts as an intermediary and not as a principal. The supply of goods and services, and any representations or warranties relating to the supply, is a matter of direct contact between the supplier and demander, LMR cannot be held liable for any breach of contractual warranty or conditions or any misrepresentation by either party to an agreement.
    14. LMR assists in the arrangement of the supply of labour/gang labour without the requirement of a licence under the Machinery Ring exemptionunder GLA guidance notes 2018, section 5.9.
    15. LMR will take reasonable care to ensure that the requirements of a demander are suitably met. However it is the sole responsibility of every demander to ensure that the machinery/personnel supplied are appropriate to the work requested.
    16. LMR and its Directors, employees and members are not responsible for any default in payment by a demander or for any damage or loss caused by / to either supplier or demander. In the case of a sale through the Ring it is the responsibility of the demander to satisfy themselves that the supplier has good title to the goods being sold.
    17. COMPLAINTS – All complaints regarding transactions between members must be made to the manager of LMR and confirmed in writing. If no satisfactory settlement can be arranged, it is the member’s right to represent the case to the Board at the Next Board meeting where the Directors decision will be final.